Ngo Finance Officer Job Description

A Finance Officer at a Non-Governmental Organization (NGO) plays a vital role in ensuring the financial health and stability of the organization. This position demands a blend of accounting expertise, meticulous record-keeping, and a deep understanding of NGO-specific financial regulations and reporting requirements.

Key Responsibilities

• Financial Management: Manage the organization's financial resources responsibly. This includes developing and implementing financial policies and procedures, ensuring compliance with accounting standards, and safeguarding assets.
• Budgeting and Forecasting: Participate in the annual budgeting process, working with program managers to develop realistic and comprehensive budgets. Monitor budget performance throughout the year, analyze variances, and provide timely reports to management. Develop financial forecasts to inform strategic decision-making.
• Accounting and Bookkeeping: Maintain accurate and up-to-date financial records, including general ledger, accounts payable, accounts receivable, and bank reconciliations. Ensure all financial transactions are properly documented and coded.
• Grant Management: Manage grant finances, including tracking grant expenditures, preparing financial reports for donors, and ensuring compliance with grant requirements. This often involves working closely with program staff to monitor project spending and ensure alignment with grant objectives.
• Financial Reporting: Prepare monthly, quarterly, and annual financial reports for management, the board of directors, and external stakeholders. This includes preparing income statements, balance sheets, and cash flow statements.
• Audit Preparation: Assist with the annual audit process, preparing supporting documentation and responding to auditor inquiries. Ensure the organization is audit-ready at all times.
• Compliance: Stay up-to-date on relevant accounting standards, tax regulations, and NGO-specific financial requirements. Ensure the organization complies with all applicable laws and regulations.
• Cash Flow Management: Monitor cash flow and ensure sufficient funds are available to meet the organization's financial obligations. Prepare cash flow projections and manage banking relationships.
• Payroll Processing: Manage payroll processing, ensuring accurate and timely payment of salaries and wages. Comply with all payroll tax regulations.
• Internal Controls: Implement and maintain effective internal controls to safeguard assets and prevent fraud.

Skills and Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• Proven experience in accounting and financial management, preferably in an NGO setting.
• Strong knowledge of accounting principles and practices (GAAP).
• Experience with budgeting, financial reporting, and grant management.
• Proficiency in accounting software (e.g., QuickBooks, Sage).
• Excellent analytical and problem-solving skills.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Excellent communication and interpersonal skills.
• Knowledge of NGO financial regulations and reporting requirements.
• Experience with donor-funded projects.

The NGO Finance Officer position requires a dedicated and detail-oriented individual who is passionate about contributing to the organization's mission. The successful candidate will possess strong financial acumen, excellent communication skills, and a commitment to ethical and responsible financial management.